Custom Automation for onOffice Users

I build the features onOffice doesn't offer - lead qualification, property descriptions, automated reporting, and more.

See What I Build

The Manual Work Problem

😰
15-20 hours/week

Your team spends more time on admin than closing deals. Lead assessment, property descriptions, and report compilation eat up valuable selling time.

⏱️
4-6 hours response time

While your team manually sorts through inquiries, competitors using automation respond to hot leads in under 10 minutes. You're losing deals before you even know they exist.

💰
€2,000-4,000/month

Manual work costs you €60-120/hour in loaded employee costs. 20 hours/week of unnecessary admin = €4,800-9,600/month wasted on repetitive tasks.

What I Build for Real Estate Agencies

🤖

AI Lead Qualification System

Route serious buyers to your team in minutes, not hours

The Problem:

Your team manually reads 30-50 daily inquiries to identify serious buyers. By the time they respond to hot leads, competitors have already scheduled viewings.

The Solution:

AI reads every inquiry, scores buying intent, and routes high-priority leads to available agents immediately via SMS/Slack. Low-priority leads enter automated nurture sequences.

What Changes:

  • Hot leads get responses in under 10 minutes
  • Team stops wasting time on tire-kickers
  • Clear prioritization of who to contact first
⏱️ Time Saved: 10-15 hours/week
💡 Impact: Response time drops from 4-6 hours to <10 minutes
✍️

AI Property Descriptions

Professional listings in 2 minutes instead of 30

The Problem:

Agents spend 30-60 minutes writing each property description. Quality is inconsistent, and your team is doing copywriting instead of closing deals.

The Solution:

AI analyzes property photos and data, generates SEO-optimized German descriptions ready for portals. Agents review and publish in 2 minutes.

What Changes:

  • Create listings 10x faster
  • Consistent, professional copy across all properties
  • More time for viewings and client work
⏱️ Time Saved: 8-12 hours/week
💡 Impact: 30 minutes → 2 minutes per property listing
📅

Viewing Follow-Up Automation

Fewer no-shows, systematic feedback, clear pipeline

The Problem:

15-20% of viewings result in no-shows. Post-viewing feedback isn't collected consistently, so your team can't identify which buyers are ready to close.

The Solution:

Automated WhatsApp/SMS reminders before viewings, feedback forms after viewings, and automatic follow-up tasks created in onOffice based on buyer interest.

What Changes:

  • 20-30% reduction in no-shows
  • Every viewing generates structured feedback
  • Clear visibility on which buyers are ready to make offers
⏱️ Time Saved: 5-8 hours/week
💡 Impact: Systematic feedback + better conversion tracking
📊

Custom Reporting Dashboard

Real-time metrics without the Excel hell

The Problem:

Your operations manager exports onOffice data to Excel weekly for basic reports. Management has no real-time visibility into team performance or lead pipeline.

The Solution:

Dashboard syncs with onOffice and displays key metrics automatically: lead pipeline, agent performance, days on market, conversion rates. Mobile-accessible.

What Changes:

  • Stop manually compiling weekly reports
  • Management sees performance in real-time
  • Data-driven decisions without spreadsheet work
⏱️ Time Saved: 6-10 hours/week
💡 Impact: Real-time visibility, zero manual reporting

How It Works

1

Discovery

We discuss your current workflows and I assess your onOffice setup. You get a clear proposal with scope and investment.

2

Build & Test

I build using your test environment and show you progress weekly. You see it working before it goes live.

3

Go-Live & Training

I train your team, deploy to production, and provide documentation. You're fully enabled to use the system.

4

Optimization (Optional)

Ongoing monitoring and refinement to ensure maximum ROI. Available as a monthly retainer.

Frequently Asked Questions

Yes. I integrate directly via API, no migration, no disruption. Your existing workflows stay intact while new automations run alongside them.

The systems are designed for non-technical users. Simple interfaces, automated workflows, and full training included. Your team doesn't need to write any code.

Projects typically range from 3,000 to 8,000 EUR depending on complexity. Discovery calls are free, and you'll get a fixed-price quote before any work begins.

Yes. Every project includes 30 days of support after go-live. Optional support retainers are available for ongoing monitoring and updates.

Most projects are completed within 2-4 weeks. Simple automations can be faster, while more complex multi-system solutions may take longer.

I provide full documentation and training. Simple adjustments can be made by your team. For more complex changes, I'm available for ongoing support.

Ready to eliminate the manual work?

Book a free discovery call to discuss what's possible for your agency

Book a Discovery Call